Type

Permanent - Full Time

Location

New Haven

Job Role

Library and Knowledge Services

OVERVIEW:

The Library Assistant is an important role within Withers' global Library and Knowledge Services team. A collaborative and high-performing team, our goal is to ensure that everyone in the firm is equipped with the knowledge and resources required to deliver a top-class service to our clients. A key responsibility of the Library Assistant is to ensure the timely provision and accurate management of essential library materials for the firm's US offices. This involves meticulous documentation, processing and distribution of print and electronic resources. The role requires a strong team player who can work independently but also has the interpersonal skills to build relationships with people in different roles across the global firm. This position has been designated as hybrid and is located in our New Haven office.

ESSENTIAL DUTIES AND RESPONSIBILITES:

• Process, sort and route all incoming library mail, including creating and maintaining inventory control and distribution records in the integrated library system.
• Maintain the print library collection, which includes shelving, circulating, shifting, weeding and relocating library materials as well as coordinating contract filer visits.
• Prepare newly received materials for shelving or distribution.
• Process and code invoices for review, approval and electronic filing.
• Review vendor accounts monthly for outstanding issues and follow up as needed.
• Coordinate with vendors to order missing material and complete book returns.
• Support onboarding of new attorneys and staff and coordinate completion of departure checklists.
• Provide support with training events for attorneys and staff.
• Assist attorneys and staff by answering questions, retrieving and distributing materials, and making photocopies.
• Work with other Library and Knowledge Services team members in the US and overseas offices.
• Build strong collaborative relationships with US colleagues in other support teams including Finance, IT and HR.
• Update team procedural and vendor contact files.
• Contribute to and complete administrative and other projects as assigned.

EDUCATIONAL AND SKILLS REQUIREMENTS:

• Bachelor's degree preferred; equivalent experience may be considered in lieu of degree.
• Prior office experience required.
• One year of related experience, preferably in a law library. Law firm library experience is a plus.
• Basic familiarity with integrated library systems. Experience with Soutron is a plus.
• Familiarity with cataloging of print and electronic resources.
• Basic familiarity with password management systems. Experience with Onelog is a plus.
• Strong organizational skills.
• Consistent accuracy and attention to detail while maintaining a high level of productivity.
• Basic familiarity with invoices and proficiency with Microsoft Excel.
• Proficiency in the use of standard PC applications, including Microsoft Office.
• Familiarity with document management systems. Experience with iManage is a plus.
• Strong IT skills, technical curiosity and ability to quickly learn new technologies.
• Strong service orientation with commitment to outstanding customer service.
• Skilled at using own initiative to find solutions to questions or problems and committed to seeing new projects through to completion.
• Solid interpersonal, written and oral communication skills.
• Able to communicate with people at all levels of seniority and understand the needs and sensitivities required to work within a global organization.
• Ability to work independently as well as within a team.
• Ability to operate copy machines and other standard office equipment.
• Light lifting of books and other library materials is required.

About Withersworldwide

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 17 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration.

Equal Opportunities Employment Statement

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 974 0365 or email us.recruiting@withersworldwide.com with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.